Exhibits and Administrative Procedures

SECTION 1 - SCHOOL DISTRICT ORGANIZATION

1:20 AP Administrative Procedure - Checklist for Handling Intergovernmental Agreement Requests

SECTION 2 - SCHOOL BOARD

Governance

2:20-E Exhibit - Waiver and Modification Request Resource Guide

Board Member

2:70-E Exhibit - Checklist for Filling Board Vacancies by Appointment

2:80-E Exhibit - Board Member Code of Conduct

2:120-E1 Exhibit - Guidelines for Serving as a Mentor to a New School Board

2:120-E2 Exhibit - Website Listing of Development and Training Completed by Board Member

2:125-E1 Exhibit - Board Member Travel Expense Voucher

  2:125-E2 Exhibit - Board Member Travel Expense Purchase Order
  2:125-E3 Exhibit - Resolution to Regulate Expense Reimbursements
  2:140-E Exhibit - Guidance for Board Member Communications, Including Email Use

2-150-AP Administrative Procedure - Superintendent Committees
2.160-E Exhibit - Checklist for Selecting a Board Attorney

2:170-AP Administrative Procedure - Qualification Based selection

Board Meetings

2:200-AP Administrative Procedure - Types of School Board Meetings

2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes

2:220-E2 Exhibit - Motion to Adjourn Closed Meeting

2:220-E3 Exhibit - Closed Meeting Minutes

2:220-E4 Exhibit - Open Meeting Minutes

2:220-E5 Exhibit - Semi-Annual Review of Closed Meeting Minutes

2:220-E6 Exhibit - Log of Closed Meeting Minutes
2:220-E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings
2:220-E8 Exhibit - School Board Records Maintenance Requirements and FAQs
2:220-E9 Exhibit - Requirements for No Physical Presence of Quorum and Participation

Board Policy

2:240-E1 Exhibit - PRESS Issue Updates

2:240-E2 Exhibit - Developing Local Policy

2:240-E3 Exhibit - Policy Manual Updates

Board Records

2:250-AP1 Administrative Procedure - Access to and Copying of District Public Records

2:250-AP2 Administrative Procedure - Protocols for Record Preservation and Development of Retention Schedules

2:250-E1 Exhibit - Written Request for District Public Records

2:250-E2 Exhibit - Records

2:250-E3 Exhibit - Recurrent Requester Notification

Uniform Grievance Procedure

2:260-AP1 Administrative Procedure - Guidelines for Investigation Complaints and Allegations of Misconduct

2:260-AP2 Administrative Procedure - Nondiscrimination Coordinator and Complaint Manager
2:265-AP1 Title IX Sexual Harassment Response
2:265-AP2 Formal Title IX Sexual Harassment Complaint Grievance Process
2:265-E Title IX Sexual Harassment Glossary of Terms

SECTION 3 - GENERAL SCHOOL ADMINISTRATION

3:30-E Exhibit - Organizational Chart for Administration
3:40-E Exhibit - Checklist for the Superintendent Employment Contract Negotiation Process

3:60-E Exhibit - Reporting Requirements for Building Principals Concerning School Safety and Security

3:70-AP Administrative Procedure - Succession Plan

SECTION 4 - OPERATIONAL SERVICES

Fiscal and Business

4:15-AP1 Administrative Procedure - Protecting the Privacy of Social Security Numbers
4:15-AP2 Administrative Procedure - Treatment of Personally Identifiable Information Under Grant Awards

4:15-E1 Exhibit - Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

4:15-E2 Exhibit - Statement of Purpose for Collecting Social Security Numbers

4:15-E3 Exhibit - Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

4:40-AP Administrative Procedure - Preparing and Updating Disclosures

4:45-AP1 Administrative Procedure - Insufficient Fund Checks

4:45-AP2 Administrative Procedure - Local Debt Recovery Program Implementation Procedures

4:45-E1 Exhibit - Cover Page Documenting the Process to Seek Offset from the Office of the Comptroller

4:45-E2 Exhibit - Notice of Claim and Intent to Seek Debt Recovery, Challenge, and Response to Challenge
4:50-AP4-E1 Exhibit - Internal Procedures for Procurement Transactions

4:50-E Exhibit - School District Payment Order

4:55-AP Administrative Procedure - Controls for the Use of District Credit and Procurement Cards

4:55-E Exhibit - Cardholder's Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards

4:60-AP1 Administrative Procedure - Purchases

4:60-AP2 Administrative Procedure - Third Party Non-Instructional Contracts

4:60-AP3 Administrative Procedure - Criminal History Records Check of Contractor Employees
4:60-AP4 Administrative Procedure - Federal and State Award Procurement Procedures

4:60-E Exhibit - Notice to Contractors

4:70-AP Administrative Procedure - Resource Conservation

4:80-AP Administrative Procedure - Checklist for Internal controls
4:80-AP3 Administrative Procedure - Inventory Management For Federal and State Awards

Operations

4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

4:110-AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection

4:110-AP3 Administrative Procedure - School Bus Safety Rules

4:110-E Exhibit - Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses

4:120-AP Administrative Procedure - Food Services; Competitive Foods; Exemptions

4:140-AP Administrative Procedure - Fines, Fees, and Charges - Waiver of Student Fees

4:140-E1 Exhibit - Application for Fee Waiver

4:140-E2 Exhibit - Application for Fee Waiver Based on Federal Free Meals Program
4:140-E3 Exhibit - Response to Application for Fee Waiver, Appeal, and Response to appeal

4:140-E4 Exhibit - Resolution to Increase Driver Education Fees

4:160-AP Administrative Procedure - Environmental Quality of Building and Grounds

Safety and Security

4:170-AP1 Administrative Procedure - Comprehensive Safety and Security Plan

4:170-AP1, E-1 Exhibit - Accident or Injury Form

4:170-AP1, E-2 Exhibit - Memo to Staff Members Regarding Contacts by Media About a Crisis

4:170-AP2 Administrative Procedure - Routine Communications Concerning Safety and Security

4:170-AP2, E-1 Exhibit - Letter to Parents/Guardians Regarding Student Safety

4:170-AP2, E-2 Exhibit - Letter to Parents/Guardians Regarding the Dangers of Underage Drinking

4:170-AP2, E-3 Exhibit - Letter to Parents/Guardians About Disruptive Social Media Apps; Dangers
4:170-AP2, E-5 Exhibit - Notice to Parents/Guardians of Lockdown Drill; Opt-out

4:170-AP3 - OPEN

4:170-AP4 Administrative Procedure - National Terrorism Advisory System

4:170-AP5 Administrative Procedure - Unsafe School Choice Option

4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a Physical Fitness Facility With an AED

4:170-AP6, E1 Exhibit - School Staff AED Notification Letter

4:170-AP6, E2 Exhibit - Notification to Staff and Parents/Guardians of CPR and AED Video

4:170-AP7 Administrative Procedure - Targeted School Violence Prevention Program

4:170-AP7, E1 Exhibit - Threat Assessment Decision Tree

4:170-AP7, E2 Exhibit - Threat Assessment Documentation and Response

4:170-AP7, E3 Exhibit - Targeted School Violence Prevention and Threat Assessment Education

4:170-AP8 Administrative Procedure - Movable Soccer Goal Safety

4:175-AP1 Administrative Procedure - Criminal Offender Notification Laws; Screening

4:175-AP1, E1 Exhibit - Informing Parents/Guardians About Offender Community Notification Laws

4:180-AP1 Administrative Procedure - School Action Steps for Pandemic Influenza

4:180-AP2 Administrative Procedure - Pandemic Influenza Surveillance and Reporting
4:180-AP3 Administrative Procedure - Payment of Employee Salaries During a Pandemic

4:190-AP1 Administrative Procedure - Targeted School Violence Prevention Plan

  4:190-AP1, E1 Exhibit - Targeted School Violence Prevention Program Resources
  4:190-AP2 Administrative Procedure - Threat Assessment Team
  4:190-AP2, E1 Exhibit - Principles of Threat Assessment
  4:190-AP2, E4 Exhibit - Responding to Types of Threats

4:190-AP2, E5 Exhibit - Threat Assessment Case Management Strategies

4:190-AP2, E6 Exhibit - Targeted School Violence Prevention and Threat Assessment Education

SECTION 5 - PERSONNEL

General Personnel

5:10-AP Administrative Procedure - Workplace Accommodations for Nursing Mothers

5:20-AP Administrative Resource - Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation

5:30-AP1 Administrative Procedure - Interview Questions

5:30-AP2 Administrative Procedure - Investigations
5:30-AP2, E1 Exhibit - Notice of Primary Hiring Decision Based on Conviction
5:30-AP2, E2 Exhibit - Notice of Final Hiring Decision Based on Conviction Record
5:30-E1 - Key/Fob Assignment Record

5:35-AP1 Administrative Procedure - Fair Labor Standards Act Exemptions

5:35-AP2 Administrative Procedure - Employee Records Required by the Fair Labor Standards Act

5:35-AP3 Administrative Procedure - Compensable Work Time for Non-Exempt Employees Under the FLSA

5:35-AP4 Administrative Procedure - Fair Labor Standards Act 12-Step Compliance Checklist

5:35-E Exhibit - Volunteer Agreement Executed by a Non-Exempt Employee

5:40-AP Administrative Procedure - Communicable and Chronic Infectious Disease

5:60-AP Administrative Procedure - Expenses
5:60-AP NEW Administrative Procedure - Federal and State Grant Travel Expense Procedures

5:60-E Exhibit - Employee Travel Expense Voucher
  5:60-E1 Exhibit - Employee Expense Reimbursement Form
  5:60-E2 Exhibit - Employee Estimated Expense Approval Form
  5:90-Administrative Procedure - Coordination with Children’s Advocacy Cente r

5:100-AP Administrative Procedure - Staff Development Program

5:120-AP1 Administrative Procedure - Statement of Economic Interests for Employees

5:120-AP2 Administrative Procedure - Employee Conduct Standards
5:120-AP2, E Expectations and Guidelines for Employee-Student Boundaries

5:120-E Exhibit - Code of Ethics for Illinois Educators

5:125-E Exhibit - Employee Receipt of Board Policy on Personal Technology and Social Media

5:130-AP Administrative Procedure - Email Retention

5:150-AP Administrative Procedure - Personnel Records

5:170-AP1 Administrative Procedure - Copyright Compliance

5:170-AP2 Administrative Procedure - Seeking Permission to Copy or Use Copyrighted Works

5:170-AP3 Administrative Procedure - Instructional Materials and Computer Programs Developed Within the Scope of Employment
5:170-AP4 Administrative Procedure - Designation of District Digital Millennium Copyright Act (DMCA) Agent

5:170-E1 Exhibit - Request to Reprint or Adapt Material

5:185-AP Administrative Procedure - Resource Guide for Family and Medical Leave

Professional Personnel

5:190-AP Administrative Procedure - Plan to Ensure That All Teachers Who Teach Core Academic Subjects are Highly Qualified

5:190-E1 Exhibit - Notice to Parents of Their Right to Request Their Child's Classroom Teachers' Qualifications

5:190-E2 Exhibit - Notice to Parents When Their Child Is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Who Is Not Highly Qualified

5:190-E3 Exhibit - Letter to Teacher who is not Highly Qualified

5:220-AP Administrative Procedure - Substitute Teachers

5:220-E Exhibit - Unsatisfactory Performance Report for Substitute

5:240-AP Administrative Procedure - Suspensions

5:250-AP Administrative Procedure - School Visitation Leave

Educational Support Personnel

5:270-E Exhibit - Notice of Employment

5:285-AP Administrative Procedure - Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

5:310-E Exhibit - Agreement to Receive Compensatory Time-Off

SECTION 6 - INSTRUCTION

Philosophy and Goals

6:15-AP Administrative Procedure - School Choice and Supplemental Educational Services

6:15-E Exhibit - Resolution Declining Requests to Accept Non-Resident Choice Students

Educational Calendar and Organization
6:20-AP Administrative Procedure - School Year Calendar and Da y

Curriculum

6:40-AP Administrative Procedure - Curriculum Development

6:60-AP1 Administrative Procedure - Comprehensive Health Education Program
6:60-AP1, E1 Exhibit - Notice to Parents/Guardians of Sexual Abuse and Assault Awareness and Prevention Education; Requests to Examine Material; Written Objection(s) and/or Opt-outs
6:60-AP1, E2 Exhibit Resources for Biking and Walking Safety Education

6:60-E Exhibit - Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes
6:60-AP3 Administrative Procedure - Developmentally Appropriate Consent Education

6:70-AP Administrative Procedure - Teaching About Religions

6:100-AP Administrative Procedure - Dissection of Animals

6:100-E1 Exhibit - Guidelines and Application for Using Animals in School Facilities for Educational Purposes
6:100-E2 Exhibit - Student Permission for Exposure to Animals

Special Programs

6:120-AP1 Administrative Procedure - Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities

6:120-AP1, E1 Exhibit - Notice to Parents/Guardians Regarding Section 504 Rights

6:120-AP1, E2 Exhibit - Special Education Required Notice and Consent Forms

6:120-AP2 Administrative Procedure - Access to Classrooms and Personnel

6:120-AP2, E1 Exhibit - Request to Access Classroom(s) or Personnel for Special Education Evaluation and/or Observation Purposes

6:120-AP3 Administrative Procedure - Service Animal Access Requests

6:120-AP3, E1 Exhibit - Guidelines for Service Animals in School Facilities

6:120-AP4 Administrative Procedure - Care of Students with Diabetes
6:135-AP Administrative Procedure - Accelerated Placement Program Procedures

6:140-AP Administrative Procedure - Education of Homeless Children

6:170-AP1 Administrative Procedure - Checklist for Development, Implementation, and Maintenance of Parent Involvement Compacts for Title I Programs

6:170-AP1, E1 Exhibit - District-Level Parental Involvement Compact

6:170-AP1, E2 Exhibit - School-Level Parental Involvement Compact

6:170-AP2 Administrative Procedure - Notice to Parents Required by No Child Left Behind Act

6:170-AP3 Administrative Procedure - No Child Left Behind Checklist

6:190-AP Administrative Procedure - Academic Eligibility for Participation in Extracurricular Activities

Instructional Resources

6:235-AP1 Administrative Procedure - Acceptable Use of Electronic Networks

6:235-AP1, E1 Exhibit - Student Authorization for Electronic Network Access

6:235-AP1, E2 Exhibit - Staff Authorization for Electronic Network Access

6:235-AP2 Administrative Procedure - Web Publishing Guidelines

6:235-E3 Exhibit - Online Privacy Statement

6:235-E4 Exhibit - Keeping Yourself and Your Kids Safe on Social Networks

6:235-E5 Exhibit - Children's Online Privacy Protection Act

6:240-AP Administrative Procedure - Field Trip Guidelines

6:250-AP Administrative Procedure - Securing and Screening

6:250-E Exhibit - Resource Person and Volunteer Information Form and Waiver of Liability

6:260-AP, E Exhibit - Curriculum Objection Form

6:260-E1 Exhibit - Movie Guidelines

Guidance and Counseling

Achievement

6:280-AP Administrative Procedure - Evaluating and Reporting Student Achievement

6:300-E1 Exhibit - Application for a Diploma for Veterans of WWII, the Korean Conflict, or the Vietnam Conflict

6:300-E2 Exhibit - State Law Graduation Requirements
6:300-E3 Exhibit – Form for Exemption from Financial Aid Application Completion

6:310-E Exhibit - Class Substitution Request

SECTION 7 - STUDENTS
Equity
7:10-AP1 Accommodating Transgender Students or Gender Non-Conforming Students
7:10-AP2 Administrative Procedure - Accommodating Breastfeeding Students

7:10-E Exhibit - Equal Educational Opportunities Within the School Community

7:15-E Exhibit - Notification to Parents of Family Privacy Rights

7:20-AP Administrative Procedure - Harassment of Students Prohibited

Assignment and Admission

7:40-AP Administrative Procedure - Placement of Nonpublic School Students Transferring Into the District

7:50-AP Administrative Procedure - School Admissions and Student Transfers To and From Non-District Schools

7:60-AP1 Administrative Procedure - Challenging a Student's Residence Status

7:60-AP2 Administrative Procedure - Establishing Student Residency

7:60-AP2, E1 Exhibit - Letter of Residence from Landlord in Lieu of Lease

7:60-AP2, E2 Exhibit - Letter of Residence to be Used When the Person Seeking to Enroll a student Is Living With a District Resident

7:60-AP2, E3 Exhibit - Evidence of Non-Parent's Custody, Control, and Responsibility of a Student

Attendance

7:70 Attendance and Truancy

7:80 Release Time for Religious Instruction/Observance

7:90 Release During School Hours

7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students

7:110 - OPEN

7:120 - OPEN

Rights and Responsibilities

7:140-AP Administrative Procedure - Use of Metal Detectors for Student Safety

7:140-E Exhibit - Letter to Parents/Guardians Regarding the Right to Privacy in the School Setting Act

7:150-AP Administrative Procedure - Agency and Police Interviews

7:180-AP1 Administrative Procedure - Prevention, Identification, Investigation, and Response to Bullying and School Violence

7:180-AP1, E1 Exhibit - Resource Guide for Bullying and School Violence Prevention

7:180-AP1, E2 Exhibit - Be a Hero by Reporting Bullying and School Violence

7:180-AP1, E3 Exhibit - Memo to Staff Regarding Bullying and School Violence

7:180-AP1, E4 Exhibit - Memo to Parents/Guardians Regarding Bullying and School Violence

7:180-AP1, E5 Exhibit - Report Form for Bullying and School Violence

7:180-AP1, E6 Exhibit - Interview Form for Bullying and School Violence Investigation

7:180-AP1, E7 Exhibit - Response to Bullying and School Violence

7:185-E Exhibit - Memo to Parents/Guardians Regarding Teen Dating Violence

7:190-AP1 Student Handbook - Hazing Prohibited

7:190-AP2 Student Handbook - Gang Activity Prohibited

7:190-AP3 Administrative Procedure - Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students

7:190-AP4 Administrative Procedure - Use of Isolated Time Out and Physical Restraint

7:190-AP5 Student Handbook - Electronic Devices

7:190-AP6 Administrative Procedure - Guidelines for Investigating Sexting Allegations

7:190-AP7 Administrative Procedure - Student Discipline Guidelines

7:190-AP8 Administrative Procedure - Student Re-engagement Guidelines

7:190-E1 Exhibit - Aggressive Behavior Reporting Letter and Form

7:190-E2 Exhibit - Student Handbook Checklist

7:190-E3 Exhibit - Memorandum of Understanding

7:190-E4 Exhibit - Acknowledgement of Receiving Student Behavior Policy and Student Conduct Code

7:200-E1 Exhibit - Short Term Out-of-School Suspension (1-3 Days) Reporting Form

7:200-E2 Exhibit - Long Term Out-of-School Suspension (4-10 Days) Reporting Form

7:210-E1 Exhibit - Notice of Expulsion Hearing

7:220-AP Administrative Procedure - Electronic Recordings on School Buses

7:240-AP1 Administrative Procedure - Code of Conduct for Extracurricular Activities

7:240-AP2 Administrative Procedure - Extracurricular Drug and Alcohol Testing Program

7:240-AP2, E1 Exhibit - Consent to Participate in Extracurricular Drug and Alcohol Testing Program

Welfare Services

7:250-AP1 Administrative Procedure - Measures to Control the Spread of Head Lice at School

7:250-AP2 Administrative Procedure - Protocol for Responding to Students with Social, Emotional, or Mental Health Problems

7:270-AP1 Administrative Procedure - Dispensing Medication

7:270-AP2 Administrative Procedure - Checklist for District Supply of Undesignated Asthma Medication, Epinephrine Injectors, Opioid Antagonist, and/or Glucagon

7:270-E1 Exhibit - School Medication Authorization Form

7:280-AP Administrative Procedure - Managing Students with Communicable and Infectious Diseases

7:280-E1 Exhibit - Placement of Students with Aids

7:280-E2 Exhibit - Reporting and Exclusion requirements for Common Communicable Diseases

7:280-E3 Exhibit - Preventing Staphylococcal Infections for Schools

7:285-AP Administrative Procedure - Implementing a Food Allergy Management Program
7:285-AP, E Exibit - Allergy and Anaphylaxis Emergency Plan

7:290-AP Administrative Procedure - Adolescent Suicide and Crisis Intervention

Activities

7:300-E1 Exhibit - Agreement to Participate

7:300-E2 Exhibit - Certificate of Physical Fitness for Participation in Athletics

7:300-E3 Exhibit - Authorization for Medical Treatment

7:305-AP Administrative Procedure - Program for Managing Student Athlete Concussions and Head Injuries

7:310-AP Administrative Procedure - Guidelines for Student Distribution of Non-School Sponsored Publications
7:315-AP Administrative Procedure - Guidelines for Student Distribution of Non-School Sponsored Publications; High School

7:325-E Exhibit - Application and Procedures to Involve Students in Fundraising Activities

7:330-AP Administrative Procedure - Student Use of Buildings - Equal Access

7:330-E Exhibit - Application for Student Groups that Are Not School Sponsored to Request Free Use of School Premises for Meetings

Records

7:340-AP1 Administrative Procedure - School Student Records

7:340-AP1, E1 Exhibit - Notice to Parents/Guardians and Students of Their Rights Concerning a Student's School Records

7:340-AP1, E2 Exhibit - Using a Photograph or Video Recording of a Student

7:340-AP1, E3 Exhibit - Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information

7:340-AP1, E4 Exhibit - Frequently Asked questions Regarding Military Recruiter Access to Students and Student Information

7:340-AP1, E5 Exhibit - Biometric Information Collection Authorization

7:340-AP2 Administrative Procedure - Storage and Destruction of School Student Records

7:340-AP2, E1 Exhibit - Letter Containing Schedule for Destruction of Student Records
7:345-AP Administrative Procedure – Use of Educational Technologies; Student Data Privacy and Security
7:345-AP, E1 Exhibit – Student Covered Information Reporting Form
7:345-AP, E2 Exhibit – Student Data Privacy; Notice to Parents About Educational Technology Vendors
7:345-AP, E3 Exhibit – Parent Notification Letter for Student Data Breach
7:345-AP, E4 Exhibit - Notice of Parent Rights Regarding Student Covered Information
7:345-AP, E5 Exhibit - Parent Request Form for Student Covered Information
7:345-AP, E6 Exhibit - Parent Request Form for Correction of Student Covered Information

SECTION 8 - COMMUNITY RELATIONS

8:20-AP Administrative Procedure - Community Use of School Facilities

8:20-E Exhibit - Application and Procedures for Use of School Facilities

8:25-AP Administrative Procedure - Advertising and Distributing Materials in Schools Provided by Non-School Related Entities

8:30-AP Administrative Procedure - Definition of Child Sex Offender

8:30-E1 Exhibit - Letter to Parent Regarding Visits to Schools by Child Sex Offenders

8:30-E2 Exhibit - Child Sex Offender's Request for Permission to Visit School Property

8:95-AP Administrative Procedure - Parental Involvement

8:95-E1 Exhibit - Letter Notifying Parents/Guardians of School Visitation Rights

8:95-E2 Exhibit - Verification of School Visitation

Peotone CUSD 207U

Exhibits and Administrative Procedures

Peotone CUSD 207U